Do you have a passion for children and education? Would you like to positively impact families in need of help? We want to speak with you!

Step Up For Students empowers families to pursue and engage in the most appropriate learning options for their children.

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Job Summary

The Executive Assistant to the Chief Executive Officer (CEO) role is a highly visible position at Step Up For Students (SUFS), requiring interaction with a broad range of internal and external stakeholders and playing a key role in support of our mission. The Executive Assistant provides high-level administrative support to the CEO, using discretion, judgment, and knowledge of the organization to facilitate the executive’s activities and maintain confidentiality.

This multifaceted role involves complex calendar management across multiple time zones and priorities, coordinating meetings and appointments, preparing materials for presentations and events, and serving as a key point of contact for inquiries and requests. The Executive Assistant assists with and/or manages special projects, conducts research, and performs other tasks assigned by the CEO, thereby contributing to the overall efficiency and effectiveness of the executive office.

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Key Responsibilities

• Work directly with the CEO to support all aspects of her daily work routine.
• Maintain the CEO’s calendar, including scheduling meetings, appointments, speaking engagements, and travel (may include domestic and international) arrangements. Exercise discretion in committing time and evaluating needs.
• Serve as a liaison between the CEO, Senior Leadership, staff, and the public. This includes receiving and screening the CEO’s phone calls and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution.
• Coordinate work with other Senior Leaders and staff as needed; play a key role in the coordination of staff efforts both within and outside the executive department.
• Provide coordination, monitoring, and communication of projects and programs.
• Assist, design and or develop and implement activities and processes including project planning, intake, prioritization, initiation, execution, and training, and foster collaboration of end-users and key stakeholders.
• Serve as a primary point of contact between the Office of the CEO and governance groups, including helping to coordinate workflow and providing administrative support for governance meetings.
• Design and develop presentations for internal and external audiences on behalf of the CEO.
• Determine priority of matters of attention for the CEO; redirect matters to staff to handle, or handle matters personally, as appropriate.
• Keep the CEO advised of time-sensitive and priority issues, ensuring appropriate follow-up.
• Routinely perform a wide variety of support duties.
• Compose and prepare letters relating to routine correspondence for the CEO’s signature.
• Assist in the preparation and distribution of meeting agendas and materials.
• Prepare documents, reports, tables, and charts; distribute as appropriate.
• Prepare, reconcile, and submit expense reports.
• Maintain confidential and sensitive information.
• Attend meetings and take notes of discussion; prepare initial draft of meeting minutes and summaries.
• Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material.
• Participates in professional development and networking conferences and events to maintain and enhance knowledge and competencies.
• Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed.

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Education & Experience

Required

• Bachelor’s degree in Business Administration or related field.  Demonstrated success and a proven track record in professional/life experience in specific job functions, projects, or industries, and military service can substitute for the formal education requirements.
• 5-7 years of executive support experience, including supporting C-suite executives.
• Expert proficiency with Microsoft Office Suite (Word, Excel, PowerPoint).
• High degree of professionalism in interacting with diverse groups of stakeholders, including board members, senior executives, staff, community leaders, and donors.
• Excellent verbal and written communication skills.
• Strong analytical and problem-solving skills.
• Commitment to the mission and values of Step Up For Students.

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Key Competencies

• Exceptional organizational skills and impeccable attention to detail.
• Strong Cognitive Emotional Management (CEM) skills
• Ability to complete a high volume of tasks and projects with little or no guidance.
• Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
• Professional and polished
• Ability to prioritize tasks effectively.
• Proactive and independent with the ability to take initiative.
• Excellent time management skills with a proven ability to meet deadlines.
• Committed to upholding the highest standards of confidentiality.

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Core Values

Step Up For Students believes strongly in two key core values to carry out their mission of “Empowering families to pursue and engage in the most appropriate learning options for their children”:

• Everyone is an asset.
• Every event is an improvement opportunity.

To maintain a positive and effective organizational culture, employees are expected to demonstrate these two core values in their everyday work.

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Salary

$66,000 - $80,000

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Working Conditions

• Work is performed in a remote environment or indoors in a typical office environment - not substantially exposed to adverse environmental conditions.
• Valid driver license with proof of insurance
• Must be able to lift up to fifteen (15) pounds
• Frequent use of office machines to include telephone, computer, and printer

Step Up For Students is an equal opportunity employer committed to diversity & inclusion in the workplace.