Heluna Health is a national nonprofit leader in providing program and support services to optimize population health. In any given year, our organization either directly implements or provides the administrative support for approximately 400 public health and social service initiatives across a broad spectrum of population health domains. Heluna Health is an innovator of direct service programs, including the largest nonprofit network of WIC centers in the nation (the USDA funded Special Supplemental Nutrition Program for Women, Infants and Children), a community-based, nationally accredited dietetic internship program, violence prevention initiatives, and a nationally recognized early literacy program that has been shown to reduce school readiness disparities for low-income kids. Heluna Health offers a full range of program development, personnel, financial, and grant management solutions to researchers, universities, consortia, government agencies, community organizations, and population health practitioners in order to help more people live healthy and productive lives.

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Summary

The Project Manager will report to the Chief Program Officer to develop and implement processes, work with program staff, and assist HQ leadership with defining and prioritizing strategic projects and day to day program operations.  

The position requires excellent project management, interpersonal, and communication skills.  A successful candidate will need to feel comfortable working with a wide range of stakeholders within a complex system.  Also, in coordination with the Director of Contracts and Grants Management, this position will assure that all Heluna Health clients and programs are performing in accordance with their associated funded contracts and grants.  The Project Manager will provide sound “best practices” in project management and will cultivate relationships and partnerships with all external and internal customers by providing warm, friendly, positive and supportive services.

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Essential Functions

• Oversees project performance, timelines and deliverables and provide direction and support to project teams and oversee all project deliverables using appropriate project management tools.
• Coordinates programmatic, administrative and fiscal activities.
• Develops project budgets, in collaboration with project staff and Heluna Health client support team.  
• Manages budget expenditures and projections on an ongoing basis and reviews Statements of Activities on a monthly basis and as needed.  Meets with project Principal Investigators/Program Directors on a regular basis to review budget and project progress/status/challenges.  
• Manages and tracks performance measures and report to CEO and CPO quarterly.  
• Serves as a liaison between HQ and Clients/Program Partners.
• Manages project management or scheduling type software like Monday.com or equal.
• Maintains documentation (e.g., spreadsheets, reports) of all administrative, fiscal, and programmatic activities, as indicated.
• Works closely with assigned Heluna Health Contracts and Grants Manager, Project Accountant, and HR Generalist to ensure that the contract stays in compliance.
• Convenes project meetings, quarterly, at a minimum.
• Maintains excellent working relationship with Heluna Health Clients and Program Partners, Subcontractors, Vendors, and other partners.
• Ensures compliance with all Heluna Health policies to include proper management of donations.
• Attends monthly meetings at HQ to meet with program support team to discuss open items, issues, and new items.
• Attends meetings, conferences, and other events representing Heluna Health, as needed and required (e.g., annual Grantee Meetings).
• Schedules and coordinates various meetings with staff to ensure program safety, issues, and program success.
• Performs other duties as assigned.

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Job Qualifications

Education/Experience

• Bachelor’s degree required.  
• Graduate degree in public health or related a plus    
• A minimum of three years’ experience in project management, required.
• Experience working collaboratively with diverse groups with multiple activities, timelines, and deadlines.

Other Skills, Knowledge, and Abilities

• Ability to work independently with minimum supervision.
• Ability to problem-solve, multi-task, and meet deadlines.
• Ability to organize and direct projects to successful completion.
• Ability to work as part of a team comprised of individuals across different agencies, disciplines, and locations.
• Ability to actively participate in and contribute to internal and external meetings, collaborations, and coalitions.
• Exceptional interpersonal skills and abilities.
• Excellent oral and written communication skills.
• Experience in developing and conducting presentations to multiple partners and large and small groups.
• Competence with computer and application skills, including Outlook, Adobe Acrobat DC, Microsoft Word, PowerPoint, and Excel. Knowledge of Access and Tableau, desired.  

Physical Demands

• Stand = Occasionally
• Walk = Occasionally
• Sit = Frequently
• Reach Outward = Occasionally
• Reach Above Shoulder = Occasionally
• Climb, Crawl, Kneel, Bend = Occasionally
• Lift / Carry = Occasionally - Up to 10 lbs.
• Push/Pull = Occasionally - Up to 10 lbs.
• See = Constantly
• Taste/ Smell = Not Applicable

Key

• Not Applicable: Not required for essential functions
• Occasionally: (0 - 2 hrs/day)
• Frequently: (2 - 5 hrs/day)
• Constantly: (5+ hrs/day)

Work Environment

General Office Setting, Indoors Temperature Controlled

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Salary

$100,994.40 to 112,216.00 annually commensurate with experience

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Location

City of Industry, CA (USA)

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EEOC STATEMENT

It is the policy of Heluna Health to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable law.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

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