Position Overview

LiveGirl is seeking an organized, proactive Program Operations Manager to help keep our people, systems, and activities running smoothly. This role strengthens and coordinates the systems and processes that keep LiveGirl’s programs and key strategic initiatives aligned, efficient, and running smoothly. The position reports directly to the Chief Operating Officer (COO) and works closely with staff across LiveGirl.

Organizational Overview

Founded in 2014, LiveGirl is a Connecticut-based nonprofit organization that builds confident, career-ready leaders. Our mission is to prepare the next generation of brave women leaders with the skills, mentorship, and opportunities to thrive and make a positive impact.

Duties and Responsibilities

1. Program and Organizational Operations

Provide general cross-program administrative, outreach, and logistical support as assigned by the COO.

2. Event Planning

Coordinate planning and logistics for LiveGirl events, including Women’s Day, Day of the Girl, the She Is Rising fundraiser, the Gratitude Reception, leadership summits, company site visits, and other program and community activities.
Handle assigned venue arrangements, scheduling, registration, materials, volunteer logistics, communications, and event follow-up in coordination with the responsible team lead.

3. Scholarship Administration

Coordinate scholarship applications, applicant and judge communications, selection schedules, documentation, and award logistics with program leadership.
Maintain scholarship records and support recipient engagement and executive coaching coordination.

4. Alumni and Volunteer Engagement

Support the launch and coordination of LiveGirl’s Alumni Network, including outreach, communications, and engagement activities.
Coordinate volunteer recruitment, scheduling, confirmations, follow-up, and related records for programs and events.

5. CRM and Systems Support

Serve as LiveGirl’s central Bloomerang CRM administrator, maintaining workflows, records, reports, standards, and staff guidance.
Monitor data quality, and coordinate systems updates, troubleshooting and provide communications.. Program and Development leaders remain responsible for the accuracy and timely entry of their own data.
Provide administrative and systems support across LiveGirl, including database updates, record tracking, reporting, and preparation of supporting materials as assigned.

6. HR and General Operations

Support onboarding documentation, staff training records, and basic HR administration.
Maintain Notion workspaces, shared folders, operational documents, and status updates.

Professional Experience and Qualifications

Experience in nonprofit operations, administrative coordination, or a related role preferred; bachelor’s degree preferred.
Experience administering CRM systems required; Bloomerang familiarity a plus .
Strong organization, attention to detail, sound judgment, and ability to balance competing priorities.
Proactive problem-solving, dependable follow-through, and clear written and verbal communication.
Proficiency with Google Workspace and comfort learning tools such as Notion and Development applications.
Collaborative, service-oriented approach and interest in LiveGirl’s mission.

Work Environment and Benefits

This is a full-time, 40-hour-per-week hybrid position, with typically two days per month in the Westport office and additional in-person attendance for programs or events as needed. The annual salary range is $63,000 to $68,000, plus health, dental, and vision coverage, paid time off, and organizational holidays.

Priorities may shift based on events, deadlines, and organizational needs as directed by the COO. Program and department leaders retain responsibility for their strategies, budgets, and outcomes.

Disclaimer

This description outlines the general nature of the role and is not an exhaustive list of responsibilities. Duties may change based on organizational needs.

Equal Employment Opportunity

LiveGirl is an Equal Opportunity Employer. Employment decisions are based on qualifications, merit, and business needs without discrimination based on legally protected characteristics.

How to Apply

Email a resume and cover letter to Employment@goLiveGirl.org with “Program Operations Manager” in the subject line.

LiveGirl

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Program Operations Manager