Job Requisition ID: 59974
Opening Date:
Closing Date: Applications received by November 13, 2026 will be given priority, but the position will remain open until filled.
Agency: Illinois Community College Board
Salary: $52,000.00 - $62,000.00
Number of Vacancies: 1
Work Hours: Monday - Friday, with weekend work as operationally needed.
Anticipated Hybrid Work Schedule Availability: It is required that a person reports to the headquarters on this job position as necessary (could be weekly, monthly, or other schedule) dependent on operational need
Headquarter Location: 401 E Capitol Ave, Springfield, Illinois, 62701
Work County: Sangamon
Agency Contact: Brianna Dennis - iccb.careers@illinois.gov

A resume and transcript(s) are required to evaluate your qualifications and skills as part of your application. Please attach a DETAILED Resume/Curriculum Vitae (CV) and transcript(s) to the MY DOCUMENTS section of your application. Please note: All application questions must be fully completed for your application to receive full consideration. This requirement does not apply to the voluntary self-disclosure questions.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

The Illinois Community College Board
Illinois community colleges serve almost 700,000 residents each year in credit, noncredit, and continuing education courses. Illinois is home to 45 colleges in 39 community college districts which provide high quality, accessible, cost-effective educational opportunities to the entire state.

ICCB offers an excellent benefits package, including competitive employee insurance premiums as well as flexible options for medical coverage. Vision insurance is included at no cost and dental insurance is available. Eligible employees participate in the State University Retirement System (SURS), which offers medical insurance upon retirement.Tuition waivers are offered for continued educational goals, and a generous paid time off package includes paid holidays, earned vacation, sick, and personal time.

For more information on benefits visit: https://www2.illinois.gov/cms/benefits/StateEmployee/Pages/default.aspx.

This position is grant-funded and is contingent upon the continued availability of grant funding. Employment in this position is limited to the duration of the grant and may end if grant funding is reduced, discontinued, or expires.

Associate Director for Grants Management

The Associate Director for Grants Management is responsible for the financial administration, fiscal monitoring, and compliance oversight of ICCB-administered grants. The position promotes compliance with applicable State and federal requirements and agency policies and procedures; supports consistent and effective grant administration; and provides technical assistance and guidance to ICCB staff and grantees. The Associate Director also supports the development and implementation of standardized grant processes, internal controls, and systems that promote accountability, compliance, and effective stewardship of grant funds.

Duties/Responsibilities:

Grant Administration and Compliance

Administer the financial and compliance components of ICCB grant programs in accordance with applicable federal and State requirements, including the Grant Accountability and Transparency Act (GATA), and agency policies and procedures.
Maintain ICCB grant opportunities and required information in the State's Catalog of State Financial Assistance and other applicable grant management systems.
Coordinate the preparation, execution, organization, and maintenance of grant-related documents, including grant agreements, intergovernmental agreements, amendments, budgets, exhibits, and closeout documentation.
Review grant budgets, expenditure reports, invoices, budget modifications, closeout reports, and other financial documentation for accuracy, completeness, allowability, and compliance with grant requirements, and approve or process such documents in accordance with agency procedures.
Conduct fiscal monitoring of ICCB grant recipients using established agency procedures and review financial records and supporting documentation, as appropriate, to evaluate compliance with applicable grant requirements.
Identify and follow up on delinquent reports, questioned or unsupported expenditures, unspent balances, refunds, and other financial compliance issues, and coordinate corrective action and resolution, as appropriate.
Communicate with grantees regarding fiscal reporting, financial monitoring, budget requirements, grant closeout, repayment of grant funds, and resolution of financial compliance matters.
Maintain complete and accurate grant financial and compliance records to support agency oversight, monitoring, reporting, and audit requirements.
Prepare and provide periodic financial and compliance information to program staff and agency management regarding grant expenditures, available balances, reporting status, monitoring activities, and identified fiscal risks.
Assist with internal and external audits, compliance examinations, and other reviews involving ICCB-administered grants, including preparation of requested documentation and follow-up on findings or corrective actions.

Policies, Procedures, and Technical Assistance

Develop, implement, maintain, and periodically update written policies, procedures, guidance, and internal controls related to grant administration, financial monitoring, and compliance.
Develop and maintain standardized grant templates, forms, checklists, and other tools, including grant applications, budgets, Notices of Funding Opportunity (NOFOs), financial reports, grant agreements, amendments, and exhibits.
Review grant administration and monitoring processes and recommend improvements to promote consistency, efficiency, accountability, and compliance across ICCB programs.
Provide technical assistance, training, and guidance to ICCB staff and grantees regarding GATA, the statewide grants management system (GMS), fiscal requirements, grant administration procedures, and applicable federal and State requirements.
Maintain knowledge of changes in federal and State grant requirements and assist with implementing necessary changes to ICCB policies, procedures, systems, and grant documents.

Collaboration and Other Responsibilities

Collaborate with ICCB program, fiscal, information technology, and other staff to promote consistent and effective administration and financial oversight of agency grants.
Support implementation, maintenance, and continuous improvement of the statewide grants management system (GMS) and related agency grant processes.
Participate in agencywide grants management, monitoring, compliance, training, and process-improvement initiatives.
Serve as a liaison with grantees, State agencies, and other external partners regarding grant administration, financial compliance, and related operational matters.
Perform other duties as assigned, which may include minimal travel.

Minimum Qualifications:

Bachelor's degree in business administration, accounting, finance, economics, or a field related to the position.

Additional Desired Qualifications:

Five years of progressively responsible professional experience in accounting, finance, grants management, contract administration, or a closely related field.
Experience with grant administration, financial management, monitoring, and applicable State and federal grant requirements.
Experience using grant management, project management, or other financial or administrative information systems, as well as Microsoft Office applications.
Knowledge of or experience with the Illinois Community College System.
Ability to communicate effectively, both orally and in writing.
Ability to work independently, exercise sound professional judgment, manage multiple priorities, and meet established deadlines.

State University Civil Service Title:

Grants and Contracts Associate - 5040

Important Information for Applicants:

Applicants are responsible for submitting a complete application for consideration.

All ICCB staff are employees of the State of Illinois. Our employment practices are governed by the Statutes and Rules of the State Universities Civil Service System (SUCSS). Within SUCSS, each position is assigned to a civil service job classification or exemption that carries its own specific and distinct set of minimum qualifications. Those job qualifications are used in evaluating each applicants’ educational background and experience in order to determine their eligibility for employment. Employment applications filed with other State agencies or employment systems are not acceptable applications for employment with this office.

The Civil Service examination for this classification is based on your application materials and responses to the supplemental questions. No participation other than submission of applicant materials are required from applicants that qualify to take the exam. If you meet the minimum required qualifications for this position, you will receive a score calculated based on your education and experience, and your name will be placed on the active employment register by exam score. After the application deadline, the names within the top three scores will be referred for an interview. Register will be cleared after position is filled.

This position requires a criminal background investigation and, if applicable, an employment history review. Any offer of employment is contingent upon successfully passing these checks. Employment may not commence until the results of the background investigation have been reviewed and approved by Human Resources.

Please note: ICCB does not participate in E-Verify.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

donotreply@SIL-P1.ns2cloud.com
systems@SIL-P1.ns2cloud.com

State of Illinois

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ASSOCIATE DIRECTOR FOR GRANTS MANAGEMENT