Key Responsibilities
General Office
- Greet and direct office visitors in a friendly and professional manner.
- Answer and screen telephone calls and take detailed messages.
- Coordinate effective and efficient meetings including venues, meeting materials and documentation (agenda planning, note-taking), and follow-on action items with task owners to ensure completion.
- Maintain electronic and physical filing system ensuring the compliance of files and records, per records management policies. Maintain accurate and organized records, including supporting documents for auditing and compliance purposes.
- Open, close and secure facility.
Capacity Building, Including Incubator Associates
- Lead efforts with community partners and internal colleagues to integrate a learning and capacity building agenda (assessment of organizational leadership, strategy and impact) into grantmaking programs.
- Identify tools appropriate for assessing organization leadership, strategy and impact. Track sustainability and growth of organizations.
- Identify and coordinate learning opportunities, including Race, Equity & Inclusion (REI). Survey beneficiaries on the usefulness of training. Track awareness, learning, and practice.
- Identify, recruit and vet providers who are representative of the communities in which we work.
- Develop a customized plan (onboard to exit) for each Incubator Associate organization. Facilitate relevant connections. Implement strategies (mentoring, coaching, peer support) to bolster social connections and support.
- Manage the lifecycle, assessment to evaluation, of the Capacity Building Program, including the Capacity Building (CB) Fund.
- Coordinate efforts to provide “value-add” resources.
- Provide technical assistance, as appropriate.
Grantmaking
- Contribute to the grantmaking lifecycle, including application and proposal review, synthesis of background information and follow-on information for analysis and recommendation.
- Guide grantseekers and grantees through electronic platforms.
- Support annual portfolio review and assist in the development of strategies.
Organizational Learning and Dissemination Priority
- Maintain broad and in-depth knowledge and understanding of needs, issues, trends, best practices, innovations, and values of the community, non-profit, government and business sectors.
- Track assigned REI desired racial equity outcomes and indicators.
Community Engagement
- Develop and maintain visibility and accessibility in the community and the sector.
- Conduct inclusive outreach and recruitment.
- Nurture new and maintain existing relationships with community stakeholders and partners.
Other duties as assigned.
Requirements
We acknowledge the significance of an individual's life experiences as a valuable skill set, recognizing that skills are cultivated through diverse encounters. During our application review process, we adopt a comprehensive approach to evaluating each applicant's background. Nevertheless, we prioritize candidates who exhibit the following qualifications:
- Bachelor’s degree in social services, public administration, public policy or other relevant field or the equivalent trade-related education and/or experience to fulfill the position’s responsibilities.
- Three years demonstrated project management skills, including coordinating internal and external teams, consultant teams, and budgets.
- Three years of professional work in philanthropy or nonprofits is highly valued.
- COVID19 Booster: To ensure the well-being of our employees and community, we mandate that candidates applying for this position have received all CDC-recommended vaccine doses, including COVID boosters. Proof of vaccination will be requested as part of the interviewing process. Exceptions for medical or religious reasons may apply, with appropriate documentation required. Your cooperation in upholding a safe work environment is greatly appreciated.
- One year supervisory experience.
