Human Resources Coordinator

Center for Justice Innovation • Full-time • New York, NY, US • $65k - $78k / year • 5d ago

THE ORGANIZATION

The Center for Justice Innovation is a nonprofit organization dedicated to advancing community safety and racial justice. Since 1996, we’ve worked alongside communities, courts, and those most directly affected by the justice system to build stronger, healthier, and more equitable neighborhoods. With a team of over 900 staff and an annual budget of $130 million, the Center carries out its mission through three core strategies:

Operating Programs that pilot new ideas and address local challenges;
Conducting original research to evaluate what works—and what doesn’t; and
Providing expert assistance and policy guidance to reformers across the country and beyond

Backed by decades of on-the-ground experience and nationally recognized expertise, we bring innovative, practical, and lasting solutions to justice systems nationwide.

Learn more about our work at www.innovatingjustice.org.

THE OPPORTUNITY

The People Department is seeking a Human Resources Coordinator. Under the supervision of the Associate Director of Human Resources Operations and in coordination with the Human Resources Generalist, the HR Coordinator provides administrative and project-based support to the Human Resources team. This role assists with core HR processes including onboarding coordination, HRIS data entry, record maintenance, and system-related projects.

The HR Coordinator will play a key role in data cleanup, system organization, and HR process documentation, helping to improve the accuracy and efficiency of HR operations. This temporary role is designed to support ongoing HR initiatives and special projects while ensuring the integrity of employee data and HR systems.

Responsibilities include but are not limited to:

Recruitment and Onboarding Coordination:

Support recruitment administration by assisting with applicant tracking system updates;
Coordinate onboarding logistics including scheduling orientations and preparing onboarding materials;
Assist with preboarding tasks such as initiating background checks and collecting onboarding documentation; and
Maintain recruitment and onboarding records in accordance with established procedures

HRIS Data Management and System Cleanup:

Enter and update employee information in the HRIS system including new hires, terminations, and job changes;
Support HRIS data cleanup initiatives to improve data accuracy and consistency;
Review employee records to identify missing or outdated information and assist in correcting discrepancies;
Assist with periodic HR data audits and reporting; and
Support the HR team with system updates, documentation, and data organization

HR Administrative Support:

Maintain employee files and assist with digital record organization;
Support document collection and filing related to HR compliance and employee records;
Assist with tracking required HR documentation and follow-ups; and
Help coordinate HR communications and internal documentation updates

Timekeeping and Payroll Support:

Assist with reviewing timecard entries for completeness and accuracy;
Help respond to routine employee questions regarding timekeeping procedures; and
Escalate timekeeping issues to the HR Generalist or Payroll team when needed

Benefits and Program Support:

Assist with benefits-related administrative tasks including documentation and employee communications;
Support HR team members during open enrollment and wellness initiatives; and
Help maintain benefits-related records and vendor documentation

HR Projects and Process Improvement:

Provide support for HR projects related to system improvements, data organization, and operational efficiency;
Assist with documenting HR workflows and updating Standard Operating Procedures (SOPs);
Participate in HR data cleanup initiatives and system optimization projects; and
Support department initiatives and special projects assigned

Internal HR Support:

Provide administrative support to the HR team;
Respond to routine HR inquiries and direct employees to appropriate resources when needed; and
Support cross-team coordination on HR operational tasks

Other Functions:

All other duties as assigned

Qualifications:

Bachelor’s degree in Human Resources, Business Administration, or a related field with a minimum of 1-2 years of relevant experience or an Associate’s degree with 3-4 years of relevant experience;
A minimum of 1-2 years of human resource experience;
General Knowledge of Recruitment, and all other functions of Human Resources;
Excellent verbal and written communication skills;
Excellent interpersonal, negotiation, and conflict resolution skills;
Excellent organizational skills and attention to detail;
Excellent time management skills with a proven ability to meet deadlines;
Strong analytical and problem-solving skills;
Ability to prioritize tasks and to delegate them when appropriate;
Ability to act with integrity, professionalism, and confidentiality;
Thorough knowledge of employment-related laws and regulations;
Proficient with Microsoft Office Suite or related software; and
Proficiency with or the ability to quickly learn the organization’s HRIS and talent management systems

Knowledge, Skills, and Abilities:

Communication: Exceptional verbal and written communication skills with the ability to convey information clearly and concisely;
Interpersonal Skills: Strong interpersonal, negotiation, and conflict resolution skills;
Organizational Skills: Excellent organizational abilities with meticulous attention to detail and a proven track record of managing multiple priorities;
Analytical Skills: Strong analytical and problem-solving capabilities, with the ability to interpret data and generate actionable insights;
Time Management: Proven time management skills with the ability to meet deadlines in a fast-paced environment;
Professionalism: High level of integrity, professionalism, and confidentiality in handling sensitive information;
HR/Legal Knowledge: Understanding of employment-related laws and regulations;
Technical Proficiency: Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and the ability to quickly learn and utilize HRIS and other related software;
Adaptability: Ability to handle multiple priorities and work under pressure, demonstrating flexibility and adaptability;
Self-Motivation: Self-starter with the ability to work independently and with minimal supervision, while also thriving in a team environment;
Relationship Building: Ability to influence and build strong relationships with employees, management, and external stakeholders

Position Type: Full- time temporary position for one year with a hybrid schedule working 2-3 days on site.

Position Location: Midtown Manhattan, with occasional travel within New York City, to Newark, NJ, and to Upstate New York

Compensation: The compensation range for this position is $65,000 - $78,000 and is commensurate with experience.

Benefits: The Center for Justice Innovation offers an excellent benefits package including comprehensive healthcare with a national network after 90 days of employment. We prioritize mental health care for our staff and offer services like Talkspace and Ginger through our healthcare plans. We also offer a 403(b) retirement plan with a two-to-one employer contribution up to 5%.

The Center for Justice Innovation is an equal opportunity employer committed to fostering an inclusive and diverse workplace. We do not discriminate based on race, color, religion, gender identity, gender expression, pregnancy, national origin, age, military service eligibility, veteran status, sexual orientation, marital status, disability, or any other category protected by law. We strongly encourage and welcome applications from women, people of color, members of the LGBTQ+ community, and individuals with prior contact with the criminal justice system. Our goal is to create a supportive and respectful environment where everyone, regardless of background or identity, feels valued and included.

At this time, the Center is unable to sponsor or take over sponsorship of an employment visa. All applicants must be legally authorized to work in the United States at the time of application and throughout the duration of employment.

Candidates are expected to provide accurate and truthful information throughout the hiring process. Any misrepresentation, falsification, or omission of material facts may result in disqualification from consideration, withdrawal of an offer, or termination of employment, regardless of when discovered.

In compliance with federal law, all hires must verify their identity and eligibility to work in the United States and complete the required employment verification form upon hire. Please refer to the job posting for relevant contact information. If contact details are not provided, we kindly ask that you refrain from inquiries via phone or email, as only shortlisted candidates will be contacted.

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